Registration and Records

Registration Process and Deadlines

For assistance with registration, please visit the Simon Registrar’s website at http://simon.rochester.edu/registrar/registrar/index.aspx. Currently enrolled Simon students may register online for classes through the Student Information System. Students will receive registration instructions through their Simon Email account prior to the start of registration each quarter. Matriculated students, depending on the program, may be pre-registered for classes by the Registrar's Office. If you drop a course after the Add/Drop period, you will receive a grade of "W" for the course and will be refunded according to the Refund Schedule. First time non-matriculated graduate students must attend the Part-Time Orientation / Registration session which is offered fall, winter, spring and summer quarters at Simon Business School before taking classes.
 

Add/Drop Period

Students may add or drop courses until the end of the first week of classes through the online registration system. Go to Simon Business School Registrar’s Office website at: http://www.simon.rochester.edu/why-choosesimon/registrar/index.aspx and select “Register for classes online” below Registration. Students who need to add/drop course after the first week of classes must get approval from their academic advisor, the Assistant Dean of Students or Admissions, and the professor.
 

Withdrawing from a Course

If contemplating withdrawing from a course after the first week, student will need to meet with their academic advisor. In addition to approval from their advisor, they will need to obtain approval from the Assistant Dean of Students or Admissions if it is after the add/drop period. Students will need to complete the Course Withdraw form with the instructor’s approval signature and return it to Simon Business School Registrar’s Office for processing. All withdraws submitted after the first week of classes will be refunded based on the current Refund Schedule. Instructors may assign a grade of “W” (withdrew) or “WE” (withdrew while failing) for courses dropped after the second week of classes. PhD students must submit course change requests to the PhD Office for approval. Contact the PhD Office at 275-2959 if you have any questions about registration. Students dropping a course after the first week of classes will be responsible for paying for a portion of the tuition. See Refund Policy below for more details.
 

Course Loads and Student Status

Verification of enrollment for matriculated and non-matriculated Simon students are based on the following each quarter:
-Full-time = 9 or more credit hours
-For Fall Quarter (Students registered for courses in the Pre-Fall and Fall Term terms will be considered full-time if they register for at least 12 credit hours combined in the two Fall terms. Students registered for courses in Fall term are considered full time if they are registered for at least 9 credit hours.)
-Half-time = 6-8 credit hours
-Part-time = 5 or less credit hours
Students needing verification or confirmation of their enrollment status for loans, health insurance, or scholarships, may request an Enrollment Verification through the National Student Clearinghouse. Visit the University Registrar’s Office web site for further information at http://www.rochester.edu/registrar/verifications.html.
 

Course Audits

Generally, students are allowed to audit Simon Business School courses outside of core/concentration requirements. Students will need to fill out the Audit Form, obtain signature approval from their advisor and the instructor, and then submit to the Registrar’s office for processing. Course requirements (e.g., assignments, exams and class participation) for an audited course are determined by the individual course instructor. Students who successfully complete an audited course will receive the grade “AU.” No letter grades are given in audited courses and no credit will be awarded for audited courses. If a student drops from an audited course, the course is removed from the transcript. PhD students are not allowed to audit courses. There is a fee for auditing a course and no refund is given for dropping an audited course. Take-2 vouchers cannot be used to audit courses. Should a non-matriculated student taking a course as “AU” wish to matriculate, s/he would be required to repeat the previously audited course for credit. Students may not change from audit to credit or credit to audit after the second week of classes.
 

Leave of Absence

Students must maintain continuous enrollment to obtain their degree. Full-time MBA/MS and PhD students must register for the fall, winter and spring quarters to maintain continuous enrollment; they need not register for the summer quarter. Part-time students must register for at least one courses every fall, winter, and spring quarter to be continuously enrolled. Students must be either continuously enrolled or on a leave of absence to be considered in good standing. MBA/MS students who are unable to maintain continuous enrollment may remain matriculated in the degree program by taking a leave of absence. Students considering a leave of absence should first consult with their academic advisor. To apply for a leave of absence, students must register for GBA 985 (Leave of Absence) by completing the Change of Status: Leave of Absence or Withdrawal form, which includes the reason for the request and the expected duration of the leave, and submit it to the Registrar’s Office for processing. Students must obtain signature approval from their advisor and the Assistant Dean of Students or Admissions. Students may request a leave of one term up to a maximum of three terms (one academic year). Scholarships should not be affected if the student is on an approved leave of absence and is expected to return within one academic year. International students must have the permission of the ISO prior to applying for a leave of absence. Students who have not maintained continuous enrollment will not be allowed to register for courses until the continuous enrollment requirement is satisfied. Students failing to register for three consecutive quarters will be withdrawn from the program.
 

Medical Leave of Absence

Students who need to go on a medical leave of absence must submit a request in writing to the Director of MBA or MS Advising or the PhD Office. The request then goes to University Health Service (UHS) for review. The Director of UHS will make a recommendation to the School regarding the appropriateness of allowing the student to take a medical leave of absence. The recommendation will be based on the seriousness of the health problem and the extent to which the health problem has interfered with the student’s coursework. Contemporaneous evidence of both is required. The School will make the decision concerning the leave request and will inform the student of that decision, including the effective date of the leave and any other conditions attached to it that are deemed appropriate to the circumstances of the particular case. Except in unusual situations, the petition to go on leave for medical reasons must be initiated by the student before the end of the term in question. Students who wish to return from a medical leave of absence must notify the Director of MBA or MS Advising or the PhD Office who will ask UHS to review relevant health- related information. The Director of UHS will make a recommendation regarding the appropriateness of allowing the student to return from medical leave of absence. The recommendation will be based on evidence that the condition that required the leave is under sufficient control to allow the student to make a successful return. The School will consider the recommendation and whether any conditions imposed on the leave have been met and will inform the student of its decision. Except in unusual situations, the petition to return from medical leave of absence must be initiated by the student at least two and preferably three months before the expected date of return. Students must register for “GBA 985: leave of absence” each term they are in this category. It should be noted that registration of “985: leave of absence” does count toward the degree time limit.
 

Updating Student Information

Students may change their address online through the Student Information System. International students on F-1 visa must notify the Registrar’s Office and International Service Office (ISO) within 10 days of moving to a new address. Students who change their names must complete the Change of Name Form and submit an acceptable form of proof of the name change to the Registrar’s Office to change your name in the Student Records System. Acceptable forms of proof include an original birth certificate, court order, driver’s license, marriage certificate, or passport documents. International students must notify the Registrar’s Office and the International Service Office (ISO), and submit one of the acceptable forms of proof (above).
 

Undergraduate Semester Courses

Simon Business School offers 100 and 200 level undergraduate courses. These courses are offered in the fall and spring semesters and appear in the University's course schedule. Undergraduate students may register for these classes by following the College's registration procedures. These courses are not available to Simon graduate students.
 

Executive MBA Courses

Simon Business School offers an Executive MBA program and an International Executive MBA program in Bern, Switzerland. Students who wish to register for these courses should consult with the Executive MBA Office located in 204 Schlegel Hall or by calling (585) 275-3439.
 

PhD Courses

Simon Business School offers 500 level PhD (doctoral level) courses. Students who wish to register for these courses should consult with the Simon PhD Office located in 4-345 Carol Simon Hall or by calling (585) 275-2959.
 

Simon Business School Alumni

Simon alumni who wish to return to Simon Business School to register for classes are advised to consult with Office of Student Engagement located in 202 Schlegel Hall or by calling (585) 275-8163.
 

Non-Simon Business School Alumni

Non-Simon alumni who wish to register for classes are advised to consult with Simon Business School Admissions Office located in 305 Schlegel Hall or by calling (585) 275-3533. Non-Simon alumni who wish to take courses to transfer back to another University are also advised to consult with Simon Business School Admissions Office.
 
Matriculated MBA/MS Simon students who wish to register for graduate courses at the University of Rochester Consult with your academic advisor to confirm the class will count towards your degree requirements if you are taking the class for that purpose. If approved, they will give you a course substitution form to complete. Complete the Simon Add/Drop form and obtain the instructor's approval. Return the Add/Drop form and the course substitution form to the Simon Registrar's Office for processing. These courses will be entered in the ISIS student records system. U of R courses will not appear on your Simon unofficial transcript only on your official transcript. Matriculated MBA/MS Simon students who wish to register for Simon PhD courses  The Area Coordinator and the Senior Associate Dean must approve your request and sign the course substitution form. Complete the Add/Drop form. Return the Add/Drop form and the course substitution form to the Simon Registrar's Office for processing. Simon PhD courses will appear on your Simon unofficial transcript and official transcript. Simon 400 level master's graduate courses are not available to University of Rochester undergraduate students. University of Rochester graduate and PhD students who wish to register for Simon graduate or PhD classes must complete Simon Business School Add/Drop form and secure the signature of the professor. Return the form to Simon Business School Registrar's Office.