Academics

Degree Requirements

The following requirements must be met to receive an MS degree:

Complete courses in MS study grid (found in Course Catalog)
Cumulative grade point average of 3.0 or higher
No outstanding balance due the University Bursar’s Office
 
The following requirements must be met to receive an MBA degree:
Successful completion of 9 core classes, 11 electives, and no fewer than the following number of credit hours: 67 hours for full-time students, and 64 hours for part-time students*
In addition, full-time students must complete the MGC communications sequence and the GBA401 consulting course.
Cumulative grade point average of 3.0 or higher
Grades of “C” in no more than 20 percent of hours
No outstanding balance due the University Bursar’s Office
 
The following requirements must be met for the PhD degree:
Successful completion of 90 credits (60 credits with a Master’s degree)
Passing Core, Major and Minor exams
Approval of First- and Second-Year Research papers
Approval for Advancement to Candidacy
Passing a Thesis Proposal and Thesis Defense
No outstanding balance due the University Bursar’s Office
 
*Part-time students have seven years from the date they begin their studies at Simon Business School to complete all requirements for graduation. The seven-year period commences during the quarter when the first class is taken, whether or not the student has yet matriculated. Extenuating circumstances may prevent a student from completing their studies within seven years (e.g., multi-year overseas assignment). In these rare cases, a student may request an extension beyond seven years. Requests of this nature should be directed to the Sr. Associate Dean of Faculty and Research and include both an explanation for the delay and a proposal for degree completion.
 

Faculty Area Coordinators

Each academic area has a faculty member assigned to coordinate teaching and hiring and to provide students with information about the concentration. The Area Coordinators for the 2016- 2017 academic year are:
Faculty Member  Room #  Phone #  Area
Charles Wasley  CS3-160E  275-3362  ACC
Gerald Wedig   CS3-160J  273-1647  HSM
Avi Seidmann   CS3-333C  275-5694  CIS, OMG
Duncan Moore  S248   275-5248  ENT
Jerold Warner   CS3-160H  275-2678  FIN
Paul Ellickson  CS3-202C 273-1491  MKT
Michael Raith   CS3-143 275-8380 STR
 

MS Faculty Directors

Each of the four MS programs have a faculty director that oversees the academic programs and update the curriculum.
Faculty Member  Room #  Phone #  Area 
Heidi Tribunella CS4-110E 275-3757 MS Accountancy
Paul Nelson  CS3-204 275-2550 MS Marketing Analytics
Rajiv Dewan  CS3-333B 275-3827 MS Business Analytics
Jerry Warner  CS3-160H 275-2678 MS Finance
 

Grade Distribution Policy

The Simon Business School requests each faculty member not exceed a 3.5 average GPA for each graduate business course taught in a given quarter. A faculty member teaching multiple sections of a course in a given quarter may pool all sections when computing the average GPA for the course but keep MS and MBA students separate. In cases where MS and MBA students are enrolled in the same class, a separate grade distribution may be used for each program. This grading policy will be applied consistently across Simon’s core and elective courses as well as across our full-time MBA, part-time MBA, MS, and EMBA programs. Faculty unable to fulfill this request must seek approval of the Senior Associate Dean of Faculty and Research prior to the grade submission deadline.
The University’s grading system and grade points for graduate students are listed below:
A  4.0  Excellent
A-  3.7
B+  3.3
B  3.0  Good
B-  2.7
C  2.0  Poor
E  0.0  Failure
I  Incomplete
W  Withdrew
WE  Withdrew while failing
N  No grade reported
S  Satisfactory (courses graded on a pass/fail basis)
AU  Audit
 
Students must earn a cumulative grade point average (GPA) of at least 3.0 by the end of their program of study in order to graduate from Simon Business School. Official transcripts provided by the University Registrar’s Office do not calculate quarterly and cumulative GPAs. However, students may view or print unofficial transcripts through the Simon Registrar’s website. These transcripts contain Simon Business School courses only. They do not reflect other courses you have taken at the University of Rochester. Grades of “N”: An “N” grade may be reported when a professor has no record of a student’s attendance, when the student has failed to appear for the final exam or when the student has not turned in required assignments. This is considered to be a temporary grade.
Grades of “E”: If a student receives a grade of “E” in a course, he or she will not earn credit for that course. The failing grade will be included in the calculation of the GPA until the course is retaken. If the course is retaken, only the second grade will be included in the GPA calculation. Students may retake a course only once. Note that the failing grade will remain on the student’s transcript even when that course is repeated. For PhD students who receive a grade of “C” in each of two courses, or for eight hours of work toward the degree “will thereby have raised the question of the adequacy of his or her academic performance. In those circumstances the student’s record must be reviewed by the Sr. Associate Dean of Faculty and Research in consultation with the student and the program director.”
 

Incompletes

A grade of “I” is assigned by mutual agreement between the instructor and the student. A student will be allowed to receive an Incomplete in a course when one or both conditions exist: the majority of work in the course has been completed and/or the student is absolutely unable to complete the course because of circumstances beyond his/her control. To receive an Incomplete, the student and the instructor must sign a contract detailing a plan for completing the course. The Incomplete Grade Form must be filed with Simon Business School Registrar no later than the last day of classes of the quarter in which the Incomplete is assigned. The contract must state what work remains to be done and a timetable for course completion. Course work for grades of “I” must be finished within one year of receiving the initial grade. Requests for grades of Incomplete filed after the last day of classes will be denied. When the student determines which class they wish to take to complete the coursework for their incomplete grade they should fill out a Repeat Form for Incomplete Grade. This form is on Simon Business School Registrar’s Office website. Once the instructor determines that the contract is fulfilled, the instructor submits a Change of Grade form to the Registrar’s Office to replace the “I” with the grade earned by the student. If Simon Business School Registrar's Office does not receive a Change of Grade form within one year of the date the Incomplete was assigned, the grade of “I” is changed to “E.” Grades of “I” are granted at the discretion of the instructor. If a request for an “I” grade is denied, the student can still withdraw from the course on or before the last day of classes with the approval of the instructor. A grade of “WE” (withdrew while failing) may be given if a student’s performance is unsatisfactory at the time of withdrawal.
 

Dean’s List

Simon Business School maintains a Dean’s List for MBA/MS students at the beginning of each quarter to recognize students who have achieved academic excellence in the preceding quarter in the program. Successful completion of all courses taken during the quarter is required in order to be recognized on the Dean’s List. Any “N” or “I” grades on the student's transcript must be completed satisfactorily. Full-time students taking nine credit hours or more with grade point averages of 3.7 or higher for that quarter are notified by letter that they have been placed on the list. Part-time students, who have completed 9 or more credit hours as a matriculated student during the academic year and obtain a cumulative 3.7 or higher, are evaluated once a year. This occurs after the spring quarter for the preceding four quarters. They are then notified by letter that they have been placed on the list for the previous academic year.
 

Grade Posting

Faculty members are required to submit grades for summer, fall, and winter quarters, to the Registrar’s Office within four business days after the final exam, or four business days after the last class if there is no exam. In the spring quarter, faculty must turn in their grades within four business days of the exam for cohort courses, and 48 hours for all other courses. Students may not request their grades from Simon staff, faculty or faculty assistants. Students may access their grades through the Student Information System. These links can be found on the Registrar’s Office Website.
 

Grade Changes

If it becomes necessary to change a grade after it has been reported to the Registrar, the instructor can request a Grade Change form and submit the revised grade to the Registrar’s Office. The Senior Associate Dean for Faculty must approve the grade change before the new grade can be posted. Requests to change a grade (either for the course or an exam) will not be considered if they are made more than 6 weeks after the instructor submits the final grades to the Registrar’s Office.
 

Exam Policies

All students are required to take course exams when scheduled. If circumstances arise such that a student cannot meet a deadline, s/he must receive permission for an extension from the instructor before the deadline to avoid receiving zero credit (e.g., exam failure). Exams are administered during pre-determined exam periods. More than two final exams on one day is considered a hardship. The Registrar’s Office will notify the faculty involved to work out an alternative exam time. Students should not make travel plans during exam periods as faculty members are under no obligation to offer midterm and final exams outside scheduled times. In the event a faculty member chooses to allow an exam outside the scheduled time due to extenuating circumstances, the student must notify the Associate Dean for Faculty in writing of the request for an alternative exam time. The request must be approved by the Associate Dean in order for the change to occur. Under certain conditions, some faculty may permit students to submit an examination for re- grading. Students are advised that exams submitted for re-grading must not be altered in any way from the original examination. Any alteration can result in charges of academic dishonesty, which can bear serious penalties including dismissal from the program. Many faculty members photocopy exams before returning them to students in order to detect alterations. Faculty are under no obligation to re-grade exams. Students are advised that faculty may have certain re-grade policies that may include, among other specifics, a time frame for submitting re-grade requests or a point system or other procedure for determining when and if to accept a re-grade request. Assignments, projects, and exams are often returned to students via their mail folders. Faculty and staff are committed to maintaining students’ privacy regarding exam grades. Faculty members may elect to use a cover sheet with their exams. The cover sheet may contain options regarding the distribution of your exam and the level of confidentiality you desire.
 

Exam Procedures

Students should expect the following procedures during exams:
- All exams will use randomized seating charts with no adjacent seating.
-Two proctors per room exceeding 30 students, otherwise one. Instructors are encouraged to serve as one of the proctors.
-Proctors must report all suspected violations of the code of academic integrity to the instructor and to either the Chair of the Academic Integrity Committee, Cliff Smith, or the OSE representative, Brad Rosenbaum, immediately after the exam is completed. Students violating the code may be removed from the exam.
-For full exam procedures details, please visit the mySimon portal.
 

Academic Standards Committee

The Academic Standards Committee monitors the academic progress of all MBA/MS students quarterly. The committee is comprised of faculty with ex-officio members (academic advisors from the Office of Student Engagement and representatives from the admissions office). The purpose of the committee is to assist students who are having academic difficulties, and to identify students who have little chance of graduating so that they do not expend their time and resources unnecessarily. To this end, the committee reviews and identifies students quarterly whose record, up to that point, indicates that they may have difficulty meeting the graduation requirement of a cumulative grade point average of 3.0 and less than 20 percent of grades of C or E, and provides guidance to those students. Students having academic difficulties meet with their academic advisor in the Office of Student Engagement, for advice on understanding the problem and developing strategies for improving her or his grades. The Chair of the Academic Standards Committee may provide additional assistance in more serious cases. Students experiencing academic difficulties cannot be on a board of a Simon student club and may not participate in the International Immersions. In some cases, scholarships can be impacted.
 

Dismissal/Suspension

Students face the possibility of dismissal from the program if their academic performance indicates that they are not likely to satisfy graduation requirements. At least one quarter prior to dismissal, students who are having academic difficulties are notified in writing that their matriculation is in jeopardy. The letter is written by the Chair of the Academic Standards Committee. While it is the responsibility of the student to improve academic performance, the Office of Student Engagement is available to provide advice on strategies and resources for improving performance. A student who is dismissed from either the MBA or MS program on academic grounds has the right to appeal the decision of the Academic Standards Committee. An appeal is intended to provide an opportunity to consider overlooked, exceptional, or unfair circumstances pertinent to the case. It is not intended to be another review of the facts of the case already considered. The only grounds on which an appeal can be made are: To consider new information sufficient to alter the decision that was not available at the time of the committee’s decision, or to determine whether errors substantive enough to affect the decision were made during the committee’s review of the case. The appeal must be made in writing to the Chair of the Academic Standards Committee. The letter should state the grounds on which an appeal is made and what the student believes supports an appeal on those grounds. In the case where a student returns from a suspension, scholarships will not be reinstated.
 

Course Repeats

Students may be advised to repeat courses in an effort to improve their academic record. Other students may elect to repeat courses to better their understanding and recorded performance in a given course. A student who repeats a course should understand that repeating a course replaces the grade but does not increase the total number of credit hours earned; the course is only counted once. In addition, the second grade (not necessarily the better grade) is used in computing the grade point average. Both courses and their respective grades appear on the transcript but only the repeated course is calculated in the grade point average. Students may retake a course only once and students are responsible for full payment of all repeated courses; scholarship awards will not be applied to repeated courses. Students must complete the Course Repeat Form to register for the repeat course.
 

Withdrawal from Program

At Simon, students, faculty and staff work in partnership. When a student contemplates leaving the program for any reason, that departure has an effect on everyone related to that student. Before a student may withdraw from either the MBA or MS program, we require that the student meet with their academic advisor. This person will discuss with the student the reason for the withdrawal and determine if the factors necessitating the withdrawal could be changed. If after discussion, a student still wishes to withdraw from the program, the Change of Status: Leave of Absence or Withdrawal form must be completed and submitted it to the Registrar’s Office for processing. Students withdrawing from Simon Business School are subject to the refund policy which is available on the Registrar’s website.
 

Transfer Credit Policy

Part-Time MBA students may petition to receive transfer credit for graduate courses taken at other universities. A maximum of three courses or nine credit hours may be approved for transfer into the MBA program. The appropriate Faculty Area Coordinator and the Sr. Associate Dean for Faculty and Research must approve all graduate courses taken outside of Simon Business School for transfer credit. Any student seeking to transfer coursework into Simon programs from other schools or from other divisions of the University should obtain approval for transfer of course credits before registering for courses or s/he bears the risk that the course will not be approved for transfer credit. The procedure is as follows:
-All requests for transfer of course credit must be made with your academic advisor who verify that the course meets the criteria, and;
-Obtain a Petition for Transfer Credit form from the Registrar’s Office website under forms;
-Complete the form and attach transcript, catalog description for the transferring course and syllabus or detailed class outline. Using the description of Simon Business School courses found in the current Course Catalog, indicate specifically which Simon course is comparable to the transferring course or whether you are requesting to transfer it in as a general elective;
-Submit completed materials to the Academic Operations department at Simon. Those students going on the International Exchange Program should submit their materials to the Office of Student Engagement; Academic Operation will then consult with the Sr. Associate Dean of Faculty and Research and the Area Coordinator, when applicable.
Guidelines for transfer credit approval are as follows:
-Full-time students are not eligible to transfer courses;
-Courses may not have been used to satisfy the requirements for another degree;
-Courses must be at the graduate level;
-A grade of “B” or better must be received;
-Courses must have been completed within the past three years.
-Courses must be from an AACSB accredited university or college.
Once approved, students should arrange to have the following forwarded to Simon Business School Registrar’s Office by the last day of final exams for the quarter in which you expect to graduate:
-An official transcript showing the grade and course credits received;
-A $750 transfer fee for each course taken outside the University of Rochester.
Grades for transferred courses are not calculated in a student’s cumulative grade point average. Grades earned as part of an approved University of Rochester/Simon Business School joint degree program are included in the grade point average.
 

Course Substitutions

All approved core course substitutions will need to be substituted with a more advanced course in the area of the course waiver and must be approved by the area coordinator. For Full-Time and Part-Time MBA students, no core course substitutions are given for FIN402, STR401, STR403, GBA411, or GBA412. Below are the course substitution policies for MBA students: Upon providing supporting evidence to the Simon School’s Registrar’s Office, students with a CPA (or foreign equivalent), have passed Level II of the CFA exam (certificate of proof), or have an undergraduate degree in accounting (or business with an accounting major or concentration), granted within the past 5 years, may petition the accounting Area Coordinator for a substitution of ACC 401. A copy of the degree evidencing the accounting degree, major or concentration and transcripts reporting the grades for accounting courses must be submitted as part of the substitution request. Student must pass a financial accounting proficiency exam. MBA students can substitution OMG402 either through a petition based on prior school work or by taking a proficiency exam. Students with undergraduate degrees in industrial engineering, operations research, (or business), granted within the past 5 years, that have taken a number of operations management courses may petition the operations Area Coordinator for a substitution of OMG 402. Transcripts reporting the grades for such courses must be submitted as part of the substitution request. Students must pass an OMG proficiency exam. A student can substitute CIS401 if they have an undergraduate or graduate degree with a major or concentration in an information technology related area and a grade of high pass (B+ or equivalently better grade) in the technology management and information economics related courses and/or have extensive technology management experience. Course substitution requests must be accompanied with relevant transcripts and, if applicable, documentation of prior operations management work experience. A student may substitute for CIS401 with a more advanced course in the same area by petitioning the CIS area coordinator with evidence of proficiency in the area. A student can substitute MKT402 if they have an undergraduate or graduate degree with a major or concentration in Marketing and a grade of high pass (B+ or equivalently better grade) in the marketing courses. Student may substitute for MKT402 with a more advanced Marketing course by passing a proficiency exam.
 

GBA490 American Business Practice

International MBA students in F-1and J-1 status who wish to participate in a paid internship after receiving a job offer letter from an employer must apply for work permission from the International Services Office (ISO) in 213 Morey Hall. Eligibility guidelines are set by Immigration. F-1 students must be enrolled full-time (nine credits per quarter) for one academic year (three quarters) to be eligible to work off campus in the United States using Curricular Practical Training (CPT). Students who meet this requirement and receive a written job offer may apply for CPT. Students should go to the ISO to verify their eligibility.
-Student completes the CPT and GBA490 American Business Practice forms and attaches offer letter.
-Student takes the form to Office of Student Engagement and the Assistant Dean of Academic and Financial Operations for approval signatures on the CPT form.
-Student takes the signed CPT form and GBA490 form to the Simon Registrar’s Office so you can be registered.
-Student takes the completed CPT and GBA490 forms to ISO for processing.
There is no fee for this one credit course. However, you will be billed the mandatory activity fee. ISO will then authorize the employment once proper documentation is provided. CEIS Internships or those through other affiliated employers with the University are in a special category of “F-1 on campus employment at an off campus location” and are also authorized by ISO. These internships do not require the academic year in status to be eligible. J-1 and domestic students must use some of their 18 months of academic training to be authorized for an internship. Work permission must be authorized by your J-1 sponsor for all on campus and off campus employment before beginning work. Registering for GBA 490 is optional for J-1 internships. At the end of the Internship, student must submit the written paper to the Director of Academic Personnel in the Academic Operations department. The paper will be reviewed by a Simon faculty member who will assign a pass/fail grade for graduation. The Director of Academic Personnel will send you an email detailing the requirements. Students must register for this unpaid Internship (GBA490E) before the end of the Summer Quarter Add/Drop period. You will not be charged for the one credit GBA490E Integrating Business Theory and Practice course but students will be billed the Mandatory Activity fee for summer quarter.
 

GBA491 Master’s Reading Course/GBA591 PhD Reading Course

Students may register for a Reading Course (Independent Study) by filling out a Master Reading Course GBA491 form or PhD Reading Course GBA 591 form. Forms can be found on the Registrar’s Office website under forms. Students must submit a GBA491 or 591 form which outlines the complete course synopsis and has been signed by the supervising professor. Students should not attempt to register for this class online. Students are still responsible for the activity fee when taking this course and you cannot use a paid project or Internship as the proposed curriculum for a Master Reading Course. Master Reading Courses may only be taken as electives and no more than two Reading Courses may be taken as credit toward an MBA degree. Reading courses may be graded on a pass/fail basis or with a letter grade. The decision for grading rests with the professor overseeing the course.
 

Take 2 Voucher

Graduating Simon Business School MBA students are allowed to take up to two courses beyond the required courses needed for degree completion, free of charge, subject to certain guidelines. Students must have met all graduation requirements before this option can be utilized although the last required class(es) can be taken concurrently with the 1st or 2nd free class. Any questions regarding enrollment eligibility should be directed to the Registrar. The course(s) can be taken no earlier than the quarter prior to your graduation and no later than one year or four quarters after graduation as an alumni. Take 2 vouchers cannot be used to audit a course or retake a course to improve a grade. The grade you receive will be included in your cumulative grade point average. If you withdraw after the second week of classes, a grade of "W" or "WE" will appear on your official transcript. If a course is oversubscribed, students using a Take 2 voucher will have the lowest priority. You must submit the voucher form before the last day to add/drop. Vouchers submitted after that time cannot be considered. Take 2 vouchers are only valid for Simon Business School courses and may be counted toward concentration requirements. Take 2 courses may be used to maintain full-time status but DO NOT count toward financial aid eligibility. Please have the Office of Financial Aid sign your Take 2 form to confirm that your loan(s) will not be affected.